For HOA boards and commercial property managers in Greenville, North Carolina, June 30 is an important stormwater reporting deadline. The City requires annual stormwater control measure (SCM) maintenance inspection reports completed by a qualified professional. This June 2026 guide covers the paperwork, maintenance responsibilities and planning that help keep the process organized. See Greenville’s annual reporting requirements.

Use the revised 2026 inspection form

Greenville’s annual report form is marked Revised January 2026 and states that earlier versions are invalid. Download the City’s form rather than reusing an old blank copy. Download the City’s annual maintenance inspection report.

The stormwater ordinance linked by the City took effect July 1, 2024. It requires an annual report by a qualified professional and ongoing maintenance under the property’s maintenance plan. An annual inspection does not replace the work required between inspections. Read Section 9-9-20 of the City’s stormwater ordinance.

Confirm who is handling the inspection

The inspection and report should be handled by a qualified professional who meets Greenville’s accepted qualifications. The form identifies the individual inspector and their credentials, not just the inspection company. Review the qualification requirements on page 1.

Before scheduling, gather the property’s operation and maintenance agreement, approved plans, previous report and repair records. Give the inspector access to the site and identify the person who can approve follow-up work. For an HOA, keeping those records together also makes board and management transitions easier.

Prepare a complete submission

The City’s form calls for:

• One completed three-page report for the site.
• A separate applicable checklist for each SCM device.
• Color photographs showing the SCM features and areas needing attention.
• One combined PDF for electronic submission, preferably no larger than 5 MB.

Electronic reports go to [email protected]. Follow the form’s site-name, inspection-year and status naming instructions. See the complete submittal instructions on page 3.

Confirm who will submit the packet and retain a copy. The ordinance requires annual reports to be kept for at least five years and describes including inspection and repair logs. See the City’s recordkeeping requirements.

Keep maintenance tied to the approved plan

A freshly mowed pond can still have maintenance issues. Greenville’s wet pond checklist examines sediment and debris, erosion, inlet and outlet condition, vegetation, access and other signs of how the pond is functioning. It also addresses replacement of required plants according to the approved construction plans. Review Greenville’s wet pond checklist.

The wet pond checklist applies to wet ponds; use the City’s appropriate checklist for each other SCM type. Follow the property’s operation and maintenance requirements instead of treating every pond like a lawn. Designated grass areas, planted shelves and other treatment areas can need different care. Keep notes and photographs of completed work, and flag problems for the inspector before they become larger repairs.

Address findings instead of waiting for the next report

The City’s checklist distinguishes a compliant pond from one that needs maintenance or is non-compliant. It calls for repairs and notification within 90 days for maintenance findings, or repairs and reinspection within 90 days for non-compliance. See the checklist’s assessment categories. The report form also requires non-compliant inspection findings to be submitted within 48 hours. Review the report’s follow-up instructions.

Ask the qualified professional to explain the findings and confirm the applicable follow-up dates with the City. June 30 is not a reason to postpone a problem identified earlier.

Plan maintenance and inspections with BT Carawan

BT Carawan helps HOA boards and commercial property managers care for detention ponds and retention ponds through routine maintenance, inspections handled by a qualified professional, and restoration. We plan annual inspections for March so there is time to identify work ahead of June reporting. March is our scheduling approach, not a City deadline.

Where the approved maintenance requirements allow, a pond service plan can include monthly mowing of designated grass areas from April through October, totaling seven visits. The site’s needs and agreement determine the work and schedule.

Restoration services can include riser repair, silt and sediment dredging, and aquatic replanting. Restoration is scoped separately from routine maintenance, with engineering review and permits addressed as needed.

Learn about our stormwater pond maintenance and inspection services and send us the property address, maintenance plan and most recent inspection report. We can review the next steps with you.

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